Terms & Conditions

Privacy Policy

This Privacy Statement sets out the basis on which AIK IT Digital s. r. o. (hereinafter referred to as "AIKIT") will process any personal data provided to us. This information is also referred to as "personal data". This Privacy Statement also applies to our subsidiaries and affiliated companies within AIKIT.

We take our data protection obligations very seriously and will process personal data only as detailed in this notice, unless we inform you otherwise. To ensure that the personal data we hold is accurate and up to date, we kindly ask you to inform us of any relevant changes to the personal data we hold about you.

AIK IT Digital s. r. o. (Company ID: 05732051, with its registered office at Pernerova 676/51, Karlín, 186 00 Prague 8, Czech Republic) is a software company that builds products and delivers solutions for top-tier and consumer brands. AIKIT is also a leading global staffing company consisting of IT staffing and IT services businesses that provide project assignments for IT specialists as well as permanent recruitment services. Founded in the Czech Republic in 2017, AIKIT now operates in the Czech Republic and the USA (New York). AIKIT helps individuals find permanent employment or their next project and is also an employer. We also offer educational opportunities to our candidates and business partners so they can continue to learn, develop, and receive relevant and exciting job opportunities. For certain companies, we are approved value-added resellers regarding their cloud educational services.

Our core business activity is recruitment, through which we help individuals find job or project opportunities with our clients—either directly or through our delivery teams—and assist clients with introducing or providing the resources they need. We also hire employees who work for us and deliver our recruitment services.

For the purposes of this Privacy Statement, our business activities and services for individuals and companies (including educational offerings and acting as a value-added reseller) are collectively referred to as "Services," and our actual or potential customers are referred to as "Clients".

AIKIT collects, uses, and is responsible for certain personal data about you. In doing so, we comply with the General Data Protection Regulation (GDPR) and applicable local laws. For the purposes of these laws, we act as a "Data Controller" of your personal data. Under applicable data protection legislation, the responsible party for your personal data is the company you deal with and/or have entered into a contract with.

This Privacy Policy applies to personal data of users of our website, candidates, clients, suppliers, referees, and other individuals we may contact in order to provide our services.

If you do not wish us to process your personal data in accordance with this policy, please do not provide it to us.

Section 1: Candidates
This section applies to individuals who wish to use or are using our services—i.e., looking for work through us, represented by us, and/or wishing to take advantage of educational offerings through us ("Candidate").
Depending on the specific situation, business activity performed, or type of contract entered into, we collect or receive the following personal data where applicable:

• First and last name
• Address
• Email address and other contact details
• Date of birth
• Work history and Curriculum Vitae (CV)
• Education, qualifications, certifications, and skills
• Visa and other right-to-work or identity information
• Passport/ID card and photograph (if provided)
• Bank details (for payroll and invoicing purposes)
• Tax and payroll cost information
• Contact details of referees
• Information about your interests and needs regarding future employment
• IP address, dates, times, and frequency with which you access our services
• Your marketing preferences

We may obtain your personal data from the following sources:

• Directly from you (e.g., CV, application, or registration form filled out on the AIKIT website).
• From clients or other candidates.
• From online job portals and social networks (e.g., LinkedIn).
• From publicly available sources.
• If you are a candidate and we obtained your personal data from a third party, it is our policy to inform you of the source upon our first communication with you.

How and Why We Use Your Personal Data:

Performance of a Contract (Art. 6(1)(b) GDPR):
To provide you with our Services, assess your suitability for positions, and facilitate employment or contract engagements.

Compliance with Legal Obligations (Art. 6(1)(c) GDPR):
Identity verification, compliance with tax and accounting obligations, payroll administration, and cooperation with public authorities.

Our Legitimate Interests (Art. 6(1)(f) GDPR):
Maintaining communication records and protecting legal claims.
Ensuring IT system security and backups.
Sending relevant job opportunities to existing candidates (soft opt-in), from which you can opt out at any time.

Consent to Processing (Art. 6(1)(a) GDPR):
Retaining your profile in our talent database for future job opportunities beyond a specific recruitment process. This consent is entirely voluntary and can be withdrawn at any time.

Section 2: Data Transfers to the USA

Since AIKIT also operates in the USA (New York), personal data may be transferred within the AIKIT group or to vetted partners in the USA. Any transfer of data outside the European Economic Area (EEA) is carried out in strict compliance with the GDPR, either under the EU-U.S. Data Privacy Framework or using Standard Contractual Clauses (SCCs) approved by the European Commission.

Section 3: Data Retention Periods

• Specific Recruitment Process: Data is retained for the duration of the recruitment process and for a maximum of 6 months after its conclusion.
• Talent Database (based on consent): Data is retained for 3 years from the date consent is granted (or until consent is withdrawn).
• Accounting and Contractual Documents: Retained for the period required by applicable law (up to 10 years).

Section 4: Your Rights Under the GDPR

You have the right to:

• Request access to your personal data.
• Request rectification of inaccurate or incomplete data.
• Request erasure of your data ("right to be forgotten").
• Request restriction of processing and data portability.
• Object to processing based on legitimate interests.
• Withdraw your consent to data processing at any time.

To exercise any of these rights, please contact us at:
Email: matej@aikitdigital.com
Mail: AIK IT Digital s. r. o., Pernerova 676/51, Karlín, 186 00 Prague 8, Czech Republic

You also have the right to lodge a complaint with a supervisory authority, which in the Czech Republic is the Office for Personal Data Protection (www.uoou.cz).

Date of Last Update: August 2026
Copyright © AIK IT Digital s. r. o. 2026

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